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Citizens Charter

Process for New Application of Private Schools

  1. Record Section- Submit Letter of Intent address to SDS
  2. CID-PSDS Office – School Administrator /Owner Interview/Technical Assistance on putting up a School /Preparation of School Document, Screening of School Owner’s Capability and Qualification
  3. SGOD-Monitoring and Evaluation Office-Preparation /Submission/ Validation/Completion of School Documents, Technical Assistance on Documents completion
  4. CID-PSDS Office-Ocular Inspection
  5. CID-PSDS Office-Preparation of Inspection Report
  6. CID-PSDS Office-Indorsement to DepEd –NCR

Process for Renewal for Private Schools

  1. Record Section- Submit School Document
  2. SGOD-Monitoring and Evaluation Office-Validation/Completion of School Documents, Technical Assistance on Documents completion
  3. CID-PSDS Office-Ocular Inspection
  4. CID-PSDS Office-Preparation of Inspection Report
  5. CID-PSDS Office-Indorsement to DepEd –NCR

APPLICATION FOR CERTIFICATION, AUTHENTICATION AND VERIFICATION (CAV)

Who May Avail of the Service?
Students of elementary and secondary schools in the region/division/school levels

What are the Requirements?

a) Public School

  1. Student Permanent Records (F-137)
  2. Diploma
  3. Certificate of Graduation issued by School Head
  4. Certification from SDS

b) Private School

  1. Student Permanent Records (F-137)
  2. Diploma
  3. Certificate of Graduation issued by school head
  4. Special Order for graduates of secondary schools issued by the Division Office for two-level schools or by the Regional Office for the three-level schools
  5. Certification from SDS

REQUEST FOR CORRECTION OF ENTRIES IN SCHOOL RECORDS

Schedule of Availability of Service:
Monday-Friday, 8:00 am – 5:00 pm, no noon break

Who may avail of the Service?
Students or Graduates of Public/Private Elementary and Secondary Schools in the Region

What are the requirements?

1. Letter-Request addressed to the Regional Director
2. Certificate of Live Birth Issued by NSO (1 Original and 1 Photocopy)
3. Affidavit of Discrepancy or Affidavit of Two (2) Disinterested Persons (1 Original)
4. School Record or Diploma bearing the erroneous entry (1 Original and 1 Photocopy)

CASHIERING/DISBURSING

1. Payment of MOOE, Salaries & Wages, Other Benefits & Reimbursement of Travel Expenses(for Officers/Teaching/Non-Teaching Personnel of the Division)
2. Payment of Supplies, Catering Bills, etc. (for Suppliers)
3. Processing Request for Remittance List of GSIS,HDMF and PHIC (for Teaching/Non-Teaching Personnel)
4. Issuance of Official Receipt(for Disbursing Officers/Contractors)
5. Issuance of Letter of Introduction(for Newly Hired Teachers)
Schedule of Availability of the Service
     Monday – Friday
     8:00 AM – 5:00 PM (No Noon Break)

Who May Avail the Service?
Officers/ Teaching and Non-Teaching Personnel/Employees of the Division of Davao del Sur/ Suppliers/ Disbursing Officers/ Contractors/ Newly Hired Teachers

• What are the Requirements?
1. 2 valid IDs
2. Official Receipt (under 8.2)
3. Pay slip and Service Records (under 8.3)
4. Order of Payment or Statement of Account (under 8.4)
5. Appointment (under 8.5)

• Person/s In-charge
Cashier/Other Authorized Personnel

• Steps:
1. Secure a transaction slip from the Front Desk Officer.
2. Submit fully filed-up transaction slip with other required documents to the authorized personnel or to the cashier for processing.
3. Present 2 valid IDs upon claiming payments/getting the requested documents.

• Duration : A maximum of 15 minutes in all services
• No Fees Required

REQUEST FOR CORRECTION OF ENTRIES IN SCHOOL RECORDS

Schedule of Availability of Service:
Monday-Friday, 8:00 am – 5:00 pm, no noon break

Who may avail of the Service?
Students or Graduates of Public/Private Elementary and Secondary Schools in the Region

What are the requirements?
1. Letter-Request addressed to the Regional Director
2. Certificate of Live Birth Issued by NSO (1 Original and 1 Photocopy)
3. Affidavit of Discrepancy or Affidavit of Two (2) Disinterested Persons (1 Original)
4. School Record or Diploma bearing the erroneous entry (1 Original and 1 Photocopy)

Application for Sick and Vacation Leave

Requirements:
Sick Leave

  1. 3 copies of Form 6 Application for Leave
  2. 3 copies of Medical Certificate for 5 days or more
  • Must be filled immediately upon the employee’s return to work or in advance if the employee will undergo a scheduled medical examination or operation.

Vacation Leave:

  1. 3 copies of Form 6 Application for Leave
  2. Must be filled 5 days before the effective of the leave.

Duration of Activity:
1-3 days
Amount of Fee: no fee

Salary Adjustment on Promotion

Requirements:

  1. 2 Certified photocopies of Appointment
  2. 2 Certified photocopies of latest Payslip

*All copies must be clear and readable

Duration of Activity:
1-3 Days
Amount of Fee: no fee

Approval of Equivalent Records Form

Requirements:

1) 3 copies of ERF
2) 2 copies certified photocopies of OTR, attach original
3) 2 copies Certified photocopies of updated Service records, attach original
4) 2 certified photocopies of latest Appointment, attach original
5) 2 photocopies of certificate of trainings/seminars, attach originals
6) 2 photocopies of latest Pay-slip, attach original

Duration of Activity:
1-3 days
Amount of Fee; no fee

Issuance of Second Copy of Diploma

Requirements:

  1. Affidavit of Loss
  2. Letter Request by the applicants
  3. Indorsement of the Principal
  4. NSO Birth Certificate

Duration of Activity:
1 day (Upon the availability if the SDS)
Amount of fee: no fee